13 Apr 2016

5 HANDY TIPS ON HOW TO BE SUPER PRODUCTIVE

5 HANDY TIPS ON HOW TO BE SUPER PRODUCTIVE

Implementing these 5 handy tips on how to be super productive listed below will most definitely help and inspire you to stay organised and on top of things in order to get things done and increase your productivity level.


1. UTILIZE YOUR MOST PRODUCTIVE PERIOD
Most people works better under different conditions. Some people find that they are more energised therefore able to be more productive in the morning whereas others can be total opposite and work the best mid day or even later in the evening. If you work in a corporate environment, analyse your natural body clock and reactions. If you feel that you are the most productive in the morning right after your coffee in comparison work period after lunch. Then that's the time you should utilize to complete your most prioritised tasks for the day. Outside of office environment, if you for example work from home or need a solid study session, identify your ideal period of time in the day you feel more energised and creative to maximise your productivity.

2. IDENTIFY PRIORITIES & IMMEDIATE TO DO LIST
Before your begin your day or before you sit down to start working, go through your lists, notes and calendar to get a clear overview of your day to identify priorities such as due dates, to do lists, events and reminders. This will help you to gather all the information regards everything you will need to get done for the day and help you to focus on getting things done in a timely and productive manner. This method helps to make sure you don't get side tracked in other non essential activities instead of rather focusing on things that needs to be actually prioritised for the day.

3. SET TIME & TRACK YOUR TASKS
In order to get things done in a timely manner and stay focused, it's best to set yourself up with a time goal and track your progress. So for example, instead of mindlessly scrolling through your inbox in the morning to check, organise and reply back to everything. Set yourself a time period such as maybe 30 minutes to go through all your emails. Once time is up, check your progress and move on to next task. If you find that you required more time, go back again to finish your tasks by setting new time frame and track your progress. This method will help to make sure you don't drift away into one task for longer period  whilst avoiding your other tasks that also needs to be focused on.

4. GROUP TASKS UNDER SIMILAR CATEGORIES
Before you begin working, group similar tasks in same categories together. For example, if you are studying for exams. Group your study materials under each different subjects and go through each section one by one. This can also apply to your work scenario, under each sections lists the tasks that needs to be completed then go through the list rather than being scattered everywhere jumping from one thing to another. Using me for an example, i would first analyse my priorities and todo list for the day. After doing that i immediately group my tasks under similar categories and go through each section and complete tasks one by one. Screenshot of basic example below:

Example Task Catergotisation | 5 HANDY TIPS ON HOW TO BE SUPER PRODUCTIVE
Example of task categorisation
As you can see by the example of todo list template, this gives a very realistic outlook on how you can group together tasks under categories to be able to effectively complete each tasks systematically. You can create your list in the computer or use good old fashion pen and paper to mark and tick off as you go through each

5. IMPLEMENT SOCIAL ACTIVITIES DURING BREAK
Use your break time to stay social and connected. utilize your break period to check notifications, reply to personal texts and emails and update your  personal social media accounts. If you plan on taking longer breaks, use that time to catch up with friends and family via phone or even meeting up for coffee or lunch or even catch up with your coworkers.


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